Add the AutoText Gallery to the Quick Access Toolbar. Click the Office button in the upper left corner of the Word window and then click the Word Options button at the bottom of the drop-down menu. Click the Customize option from the pane window. When I go to User templates, I see a Normal.dotm file (70 KB) under folders My Theme, My Templates and my Document Elements, and within My Templates folder I also have a Normal.dotm file that is larger (288KB). Powerpoint viewer for mac. Do I trash one of them or merge them? If I lost a much larger Normal.dotm file about 6 weeks ago that had 100s of autotext entries, can I user Time Machine to retrieve it? When I close Word, it asks me if I want to save Normal.dotm file. If I say yes, it goes on to say it will replace old Normal.dotm or to that effect. Need help with Autotext. The Normal.dotm used by Word 2011 is located in: UserName:Library:Application Support:Microsoft:Office:User Templates If you have another Normal.dotm within the My Templates folder (1 level deeper in that same path) I can think of 3 possible reasons: • It was retained from a previous installation [possibly Office 2008?] • You changed the User Templates location in Word> Preferences> File Locations • It's the one you 'lost' -- or more likely moved Based on the size of the 2nd file I'm betting on #3. A newly generated copy of Normal.dotm runs about 60K in size. Assuming that it wasn't damaged or corrupt you can continue using it, but I'd do a little checking first. I take it that your personal library of AutoText Entries isn't showing up when you go to Insert> AutoText -- AutoText, right? What I'd suggest is that you first go to Word> Preferences - File Locations & confirm that the location for User Templates is set to the path at the start of my reply. Then, Quit Word. Next; • Navigate to the User Templates folder in Finder • Rename the smaller Normal.dotm [anything is fine, even something like xNormal.dotm] • Copy or move the larger Normal.dotm from the My Templates folder to the User Templates folder (you can keep the original as a backup if you Copy) • Launch Word & check to see if your missing AutoText is restored. If all goes as expected you can then delete the file you renamed. Reply with your specific results if there's any problem. Please mark HELPFUL or ANSWERED as appropriate to keep list as clean as possible ☺ Regards, Bob J. Helen Bradley - MS Office Tips, Tricks and Tutorials I'm a lifestyle journalist and I've been writing about office productivity software for a long time. Here you'll find handy hints, tips, tricks, techniques and tutorials on using software as diverse as Excel, Word, PowerPoint, Outlook, Access and Publisher from Microsoft and other applications that I love. My publishing credits include PC Magazine, Windows XP mag, CNet, PC User mag, SmallbusinessComputing.com, Winplanet and Sydney Morning Herald. The AutoText tool in Word can help speed up your work by automatically inserting pieces of text and images. Here’s how to use it: Step 1 To create an AutoText entry, type and then select the text to save and choose Insert > AutoText > New, type the name for the entry and click Ok. You can also do the same thing with images inserted into a document and create an AutoText entry from one. Step 2 To later use a saved AutoText entry, type the name of the entry. When you have typed sufficient letters to uniquely identify the entry (at least four), Word will prompt you with the AutoText name. Press Enter to insert the AutoText entry. You can also type the name and press F3 or select the entry by choosing Insert, AutoText, AutoText and choose it from the dialog. Tomorrow how to create your own groups in AutoText to organize entries.
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